Petty Cash Reimbursements

For a comprehensive explanation of petty cash reimbursements and purchases, please refer to the Office of the Bursar Section (6.4) of the Handbook of Operating Procedures.

• What can be purchased with petty cash?
Office and lab supplies, for institutional use only, that are not available through General Stores, Today's Office, UT Graphic Services or the UT Computer Store.


 

• How do I get reimbursed for petty cash purchases?
Petty Cash Reimbursement Voucher forms are available on the Office of the Bursar webpage and in the Master List of Forms . Complete the voucher and attach a valid receipt. For a definition of "valid receipt," please refer to the Bursar's Section 6.4 of the Handbook of Operating Procedures.


 

• Is there a time limit to be reimbursed from petty cash?
Yes. Petty cash vouchers must be submitted within 60 days of the purchase date.



 

• I purchased items through the Internet. What qualifies as a valid receipt?
The shipping invoice will suffice, as long as it contains: vendor name, date of purchase, description of items, amount of purchase and type of payment.

Contact Cash Operations using the SAHCashMgt mailbox.